Death, Marriage, Birth and Estate Index 1910 – Present
If you have any questions about Archives or need help with research, please contact email@example.com
What is an Archive?
An archive is an accumulation of historical records or the physical place they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization’s lifetime, and are kept to show the function of that person or organization.
What is it used for?
An archives is a place where people can go to gather firsthand facts, data, and evidence from letters, reports, notes, memos, photographs, and other primary sources.
What can be found?
This collection is the record of the history of the Cochrane Public Library itself. One of the earliest Public Libraries in Ontario, the Cochrane Public Library its 100th anniversary in 2017. The collection consists of minute books from early 1900’s to the present, committee minutes, photographs, architectural plans, accession books, financial records, branch library records, publicity materials, newspaper clippings, history, ephemera and other materials. Most of the material is available to the public.
The largest single component of Local History & Archives is the Archives Collection. This collection consists of material such as letters, photographs, manuscripts, diaries and other original records created by Cochrane and area citizens. There are records of local businesses and organizations, family papers, government records of Cochrane and Area, military records, theatrical collections, music collections, ephemera, etc.
Local History and Archives Policy
The purpose of this policy is to outline the mandate, scope and objectives of the Cochrane Public Library’s Local History and Archives collection and archival activities and the authority under which the department operates.
This policy articulates the key objectives with respect to the acquisition, preservation and access to materials in the Local History and Archives collection which will reflect the Mission Statement and Strategic Priorities of the Cochrane Public Library. The policy outlines process and expectation to assure transparency, accountability and preservation of trust so that customers, donors, researchers, library staff and other key stakeholders may better understand archival principles and practice.
Accession is the formal acceptance into custody and recording of an acquisition.
Acquisition is an addition to the holdings of a repository.
De-accession is the removal of material from the holdings of a repository.
The Local History and Archives collection exists to:
- Collect, preserve and make accessible materials which illustrate the history of the Cochrane area and its peoples. The Archives collect and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the Town, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Cochrane area;
- Collect and preserve archival materials created by the Cochrane Public Library which illustrate the growth and development of the Cochrane Public Library, both before and after incorporation, or which pertain in whole or in part to activities within the Cochrane Public Library;
- Arrange and describe these materials according to archival principles and make them accessible to the general public on a regular basis, unless access is restricted by legal requirements, Library Board policy or written agreement with the donor;
- Provide adequate and appropriate conditions for the storage, protection and preservation of archival material;
- Provide reference services to individuals, organizations, the municipal government, or other groups interested in the activities and holdings of Local History and Archives;
- Facilitate digitization projects, exhibition, outreach and programming to increase public awareness of the Cochrane area and its peoples, history and development.
The ultimate responsibility for the management of Local History and Archives is with the Chief Librarian acting in accordance with the general policies established by the Library Board. In practice, this authority is delegated to the Archivist who manages Local History and Archives.
The presence of materials in the Local History and Archives collection does not constitute an endorsement of their content or viewpoints by the Library Board. The Board recognizes that this policy is carried out in compliance and with due regard for all applicable legislation.
Scope of Acquisition:
The archives will acquire historical material by donation, bequest, purchase, or transfer, regardless of medium, including: textual records; photographs and other visual records; maps, plans and architectural records; sound recordings or visual recordings; historical memorabilia and digital materials as per the collection mandate.
The Local History and Archives department will only accept material on a permanent basis, except when borrowing material for short-term loans to reproduce or to include in displays or exhibits.